PSCB - Custom Reports (Attendance)

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Version 2.5

Description

This bundle includes 19 attendance reports organized into 4 categories.

Daily Attendance

    Daily Attendance - Audit
    Daily Attendance - Consecutive Days Absent
    Daily Attendance - Count / Points
    Daily Attendance - Current Date Summary
    Daily Attendance - Selected Date / Date Range
    Daily Attendance - Search by Frequency

Meeting Attendance

    Meeting Attendance - Audit
    Meeting Attendance - Count / Points
    Meeting Attendance - Current Date Summary
    Meeting Attendance - Selected Date / Date Range
    Meeting Attendance - Search by Frequency
    Meeting Attendance - Teachers Missing Attendance

School Attendance

    School Attendance - Daily Attendance Summary
    School Attendance - Daily Attendance Summary by Date/Code

Student Attendance

    Student Attendance - Daily Absences Alert
    Student Attendance - Daily Absent/ADA Summary Totals
    Student Attendance - Daily/Meeting Summary List
    Student Attendance - Daily Absent/Monthly Summary
    Student Attendance - Daily Historical Summary
    Student Attendance - Meeting Dates and Count Summary

The bundle adds 2 reports to the Start/Functions Menu

    Daily Attendance - Selected Date Report (Modify)
    Meeting Attendance - Selected Date Report (Modify)

Note: The Daily Attendance - Audit report requires that the Audit attendance records box is checked on the School Setup > Attendance Preferences page.

Acknowledgements

PSCB Development Team
Rob Staats
Manjit Basra

Other Contributors
Adrian Carlson - Development of the Student Attendance - Meeting Dates and Count Summary report.

PowerData Solutions Contributors
Jason Treadwell
Brent Johnson
Brian Andle
Tim Scoff
Matt Freund
Roger Sprik
Dean Dahlvang

Version Info

1.2 (2018-05-23)
- Initial Release

1.3 (2018-06-09)
- Updated HTML 5 button links on two reports.

1.4 (2018-06-22)
Updated the # Days link on the Daily Attendance - Consecutive Days Absent report.

1.5 (2018-09-21)
Updated the Student Attendance - Daily Absent/ADA Summary Totals report. The report will now display attendance totals for a selected date range from previous school years.

1.6 (2018-10-18)
Daily Attendance - Selected Date Report (Modify). Home Phone added to the report results.
Meeting Attendance - Search by Frequency. Added Make Current Student Selection button.

1.7 (2018-12-01)
Daily Attendance - Selected Date Report (Modify)
- Added slide out pane for editing a selected daily attendance code.
- Report automatically refreshes after submitting a code change.

Meeting Attendance - Selected Date Report (Modify)
- Added slide out pane for editing a selected meeting attendance code.
- Report automatically refreshes after submitting a code change.

These reports provide an alternative option to the One Stop Attendance plugin previously published on PDS.

1.8 (2019-2-25)
- Fixed an error with the attmtg_edit.html file. Meeting Attendance codes can now be modified correctly.

2.0 (2021-02-07)
- All attendance reports are now school based only. We are currently developing new district based reports.
- Added additional report fields (Including track) and filter capabilities to most reports.
- Added over 15 enhancement requests submitted by the Powerschool community.
- Consolidated the Selected Date and Date Range reports into a single report (Daily and Meeting).
- Added 2 new reports.
Student Attendance - Daily Absent/Monthly Summary
Student Attendance - Daily Historical Summary

2.1 (2021-03-14)
- The Daily Attendance - Selected Date (Modify) and Meeting Attendance - Selected Date (Modify) reports are now 20.x compatible.
- Added Multi-Select attendance code filter option to several reports.
- Added Teacher filter option to the Meeting Attendance Report - Date Range report
- Added collapse/expand window option to several reports.
- Added additional report elements to the Student Attendance - Daily/Meeting Summary List report.
- The Daily Attendance - Consecutive Days Absent report has been temporarily removed from the bundle. This is due to compatible issues with the latest PowerSchool releases. PSCB is working on an update that will published when completed.

2.2 (2021-03-18)
- Added enroll status to 3 student attendance reports.
- Updated Daily Attendance - Consecutive Days Absent report to be compatible with Powerschool 20.x.

2.3 (2021-04-09)
- The Student Attendance - Daily Absent/ADA Summary Totals report now has an option to display grade level totals for a selected group of students.

2.4 (2021-05-16)
- Added new report: Student Attendance - Meeting Dates and Count Summary
- Special thanks to Adrian Carlson for permission to include this report in the PSCB Attendance bundle.

2.5 (2021-05-23)
- Added new report: Student Attendance - Daily Count/Dates Summary.
Note: The PSCB - Customization (Student Attendance Pages) plugin should also be installed for use with the PSCB – Custom Reports (Attendance) bundle.

Powerschool Compatible Versions

21.x, 20.x, 19.x

Additional Plugin Requirement

The following PSCB plugins should be installed prior to the installation of this reports bundle.

PSCB - Base Resources
PSCB - Custom Reports (_Home Page)
PSCB - Customization (Student Attendance Pages)

Installation

Install in System > System Settings > Plugin Management Configuration

Do not unzip the plugin. Install the entire zip file. Be sure to enable the plugin once it's installed.

If you are updating, you can now click on the Plugin name and then use the Update button, and then browse to the new file and click Submit and it will then load the update and then ask you to enable it.

Instructions

Select a school and go to the Powerschool start page.
Click on the PSCB Custom Reports link on the left navigation menu.
Click on the Attendance link to access the Attendance Reports menu.

Report Type: 
Web Based Report
Compatible PS Versions: 
21.x, 20.x, 19.x
Plugin: 
Y
CPM Import Friendly: 
Y

Comments

The tables shown are the same even if you choose what specific students to view.

For example, I select a specific group of students and run this report I still see the totals for the whole building, not just my selected current selection.

Is it possible for the table to reflect the Students To View totals only.

Thank you

Confirm that you are following theses steps.

Make a current student selection.
Navigate to the Student Attendance - Daily Absent/ADA Summary Totals
Click on the drop down under Students To View.
Select Current Selection. The student selection count will be displayed.
Click submit.

--
Rob Staats
PSCB Development

Rob,

Yes, those are the steps that are being taken.

Please confirm that you have installed version 2.2 of the PSCB - Custom Reports (Attendance) plugin. If true, send a screenshot of the report results to pscb.development@gmail.com

--
Rob Staats
PSCB Development

I have verified v 2.2 and have sent screenshots.

Thank you, Elizabeth

Let me start by saying, I know this is a user error, forgive me.
When I run the (2.2) School Attendance Daily Attendance Summary, the Membership and Present columns generate "<<<<<<" for any date range that I select. I am sure I have omitted setting something up correctly. Thank you for any recommendations to remedy this.

If you would like to schedule a Zoom conference to review this issue, you can send your contact info to pscb.development@gmail.com.

--
Rob Staats
PSCB Development

I have the most recent version installed. The report is pulling 2 records per student, one of which has an erroneous District of Residence. These are all PK3 students who have no other enrollments at any time. Any ideas?

Peggy Medema

Hi,
Were in summer school and I have students remote enrolled. I tried running the meeting attendance reports and I am getting blanks. I tried to select the kids first and then run the reports and they do not work. Any ideas?

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

These reports are not compatible with Summer School enrollments.

--
Rob Staats
PSCB Development

It looks like enrollment data does work though. Is this something that you will potentially take on in the future? Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

First, the Student Attendance - Daily Absences/Monthy Summary has "Monthly" misspelled. Second, the report does not appear to count Absence codes except for the default "A". We added an "Absence Remote / A-R" and it is being ignored in the counts. The "A-R" is picked up fine on other reports including the "Student Attendance - Daily Count/Dates Summary"

If you want to review this, I'm available today at 3:00 pm for a Zoom conference. If this works for just send a Zoom invite to pscb.development@gmail.com.

--
Rob Staats
PSCB Development

Navigate to Start Page > School Setup > Attendance Conversions.

Confirm that all attendance code conversion values have been entered corrected.

I suspect that you did not enter a conversion value for the newly created "Absence Remote / A-R" code.

--
Rob Staats
PSCB Development

We are running PowerSchool 20.11.4, PSCB - Base Resources 3.3, PSCB - Custom Reports (_Home Page) 2.0 and PSCB - Custom Reports (Attendance) 2.5. We have some users, but not all, who are getting a blank drawer when they click on an attendance code to edit an attendance entry using "Meeting Attendance Report - Selected Date (Modify)". We are seeing this on at least Safari Version 14.1.2, Chrome 94 on Windows 10 and Firefox 92 on Mac/Win 10. We have tried clearing cache and logging the user into freshly installed computer so they get a completely new profile. Is anyone else seeing this? Any ideas what we might be able to do to get this working?

Hi,
Any ideas why the Teachers missing attendance doesn't work when "All Periods That Started" is selected? All other cases work.
Thanks,

Hi, just a heads up, after running the report, the title is spelled sumary and not summary. Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

Thanks for bringing this typo to our attention. It will be corrected in the next release of the plugin.

--
Rob Staats
PSCB Development

I made a comment before thinking it was Java being the problem, but I meant Flash. The buttons don't work since flash is disabled in the chrome browser

Zachary Pringle

If you download and installed the PSCB - Bases Resources plugin v3.5, HTML export buttons will be appear on all PSCB customizations and reports.

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Rob Staats
PSCB Development

Hi, We are still seeing random students who inaccurate attendance data when we run the Student Attendance - Daily Absence Alert
report for > a certain amount of absences. We have some students showing up with 40+ absences but they have only been absent 1 day. Their FTE looks good. Is there anything else we can check? Thanks.

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