PSCB - Customization (Student Log Entry Summary)

Note: This plugin has been moved to a new location and is now available for download at PSCB Development.

Version 1.3

Description

This customization adds an Administration: Log Entry Summary link to the student navigation menu.

The page is an extension of the Enhanced Log Entries Screen v4.1 plugin previously published by Jason Springel. PSCB thanks Jason for his permission to publish this supplementary version.

The Log Entry Summary page includes the following:

▪ Report Filter options for Date Range and Log Type.
▪ Standard PSCB formatting - Record Count * HTML 5 Buttons (Copy Data, Export CSV File, Export PDF File) * Column Filters and Sorting.
▪ The page honors all group permissions set for Log Types.
▪ The page can be mass printed for a selected group of students. (Requires AET Mass Print Student Screen plugin)

Acknowledgements

Report Design/Development/Implementation:
PSCB Development Team (Rob Staats, Manjit Basra, Michael Moore)

Other Contributors
Jason Springel
Adam Larsen

Version Info

1.0 (2019-03-09)
- Initial Release

1.1 (2019-06-06)
- Added auto generated drop-down options menu to the column filters.
- Added Mass Print Screen option (Requires AET Mass Print Student Screen 3.3 plugin installation).

1.2 (2019-07-22)
- Added student name and number to the Export PDF results page.

1.3 (2019-10-28)
- Updated sql coding.

Powerschool Compatible Versions

12.x, 19.x

Additional Plugin Requirement

The following PSCB plugins should be installed prior to the installation of this customization.

PSCB - Base Resources Version 2.2

Installation

Install in System > System Settings > Plugin Management Configuration

Do not unzip the plugin. Install the entire zip file. Be sure to enable the plugin once it's installed.

If you are updating, you can now click on the Plugin name and then use the Update button, and then browse to the new file and click Submit and it will then load the update and request you to enable the plugin.

Instructions

Select a school and go to the Powerschool start page.
Select a student.
Click on the Administration: Log Entry Summary link on the student navigation menu.

Customization:

Report Type: 
Web Based Report
Compatible PS Versions: 
21.x
Plugin: 
Y
CPM Import Friendly: 
Y

Comments

Awesome job, thank you so much

Stephanie Kilburn
District Student Database Specialist
Amity Regional District #5
Woodbridge, CT

Is there a way to add the comment or description of the event in this report?

The current version of this report already includes the log entry description.

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Rob Staats
PSCB Development

There is a log entry description on the Log Entries Summary (Non Discipline) report, but not on the Discipline Log Entries Summary report

Thank you for the log entry suggestions. These requests will be added to the PSCB enhancement list for future development.

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Rob Staats
PSCB Development

Office managers at some of our schools have requested to have Staff Reporter, Consequence, and Duration fields added to this report

This plugin is extremely helpful but we do have a similar request. We wish there was a way to customize the column headers. In particular, we are interested in adding the Consequence header to this page. Thanks.

I will add this suggestion to the PSCB enhancement requests list.

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Rob Staats
PSCB Development

When I go to update this plug in it says that the plug in name or publisher does not match with the current info. Can we edit the name or publisher so it successfully updates? Thank you!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

The plugin name was modified. You need to delete the older version and install the new one.

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Rob Staats
PSCB Development

Is there a way I can add the student name and ID number when choosing "Export PDF File"? Right now, we get a report that has just the log information, but does not say which student we printed it for. Thanks!

Thank you for your request. The student name and number will added to the pdf in the next release of the plugin.

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Rob Staats
PSCB Development

In the Discipline Log Entries Summary report is there a way to add to the selector under the 'Action Taken' drop-down a 'No Action Taken'? I've got an admin who is trying to generate a list of log entries that need follow-up.

Thank you for this suggestion. A 'No Action Taken' option will be included in the next release of this plugin.

--
Rob Staats
PSCB Development

Can we get the export csv to include the student name and student number?

Student name and number will included in the next release of this customization.

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Rob Staats
PSCB Development

These columns are blank when I run the summary of discipline log entries: SE, 504 and Action. I did install the Base Resources 3.0. Am I missing anything else?

These columns use custom field names for Special Education, 504 and Action Taken. The field names will vary from state to state. If you want to populate this columns, you will need to use CPM to change the names to the ones you are currently using.

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Rob Staats
PSCB Development

Thanks Rob!

I am looking for an update to rectify the guardian email issue. When a teacher enters a log, I lose the guardian email in Demographics.

This issue is not related to any PSCB customizations. You should contact tech support.

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Rob Staats
PSCB Development

Hi,
PowerSchool support indicated that it was due to the plug-in and couldn't help me; suggested I ask the creator for an update. Any other suggestions since they can't help?

From the Start Page navigate to:

Start Page > System Administrator > System Settings > Plugin Management Dashboard

Check to see if the Log Entry Management v1.9.3 plugin has been installed.

If installed, disable the plugin and see if the issue still exists.

--
Rob Staats
PSCB Development

Has anyone gotten stuck on the loading screen when using the AET Mass Print to print this report? It loads fine until I change the date range on the report, and then it doesn't load (stuck on the "loading" box). However I have no problem changing the date on the individual student profiles for this report...it's just when using mass print.

Jenna Leigh Roberts

This report uses a default date range of (student birth date to last date of the current year). The Mass Print option uses that date range when rendering the report.

Adam Larson's AET Mass Print plugin does not support the changing of the date range for any student page once the initial submit and report has been rendered.

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Rob Staats
PSCB Development

Confirm that version 3.3.1 off the plugin is installed.

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Rob Staats
PSCB Development

3 AET Mass Print Student Screen 3.3.1

Jenna Leigh Roberts

Hello,

Have you had a chance to look at this?

Jenna

Jenna Leigh Roberts

When running the Log Entries report, the 504 field is blank for all our students. I've checked and this field is set to "Y(1)" for some of our students on the State/Province - IN page. What field in PowerSchool does the report pull from?

What state are you located in? What is the 504 field name?

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Rob Staats
PSCB Development

Hi,

Can this report generate a list of students who does not have any log entries?

Thanks,
Angela

Angela Johnson

If the student has no log entries, there are no log entry records created.
As a result, you can not search the table to find students with no records.

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Rob Staats
PSCB Development

Thanks Rob! This was a report my administration was asking if it could be possible, only to ensure that school staff did not miss a student who should have entries and did not.

Angela Johnson

Hi. Is this plugin compatible with Powerschool 20X? We are on 20.11.3.

Angela Johnson

All PSCB plugins are compatible with Powerschool versions 21. and 20.x.

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Rob Staats
PSCB Development

Thank you. I only asked because in the description it only states 12X and 19X. However, I appreciate you confirming because there are other plugins I am considering to use but had the same question.

Angela Johnson

Can you update the Start Date Date picker to allow a selection more current than 2015 as a start date?

Lynne

I need more information to investigate this issue.
If you would like to schedule a Zoom session to review, I’m available Thursday, 3/24 at 3:00 pm (EST). If this works for you, just send a Zoom invite to pscb.development@gmail.com.

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Rob Staats
PSCB Development

Thank you.

Julie Berry

Julie,

I need more information to investigate this issue.
If you would like to schedule a Zoom session to review, I’m available Today, 4/8 at 2:30pm (EST) or Tuesday 4/11 at 12:00 pm (EST)

If this works for you, just select a date and send a Zoom invite to pscb.development@gmail.com.

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Rob Staats
PSCB Development

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