PSCB - Custom Reports (Public Portal)

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Version 1.1

Description

This bundle includes 6 Public Portal reports.

    Guardian Account Details
    Guardian/Student Login Count
    Parent/Guardian Account Not Created has not created an account.
    Public Portal - Accounts Accessed (Selected Date Range)
    Public Portal - Accounts Accessed (Since Selected Date)
    Student Account Details

Acknowledgements

PSCB Development Team
Rob Staats
Manjit Basra
Michael Moore

PowerData Solutions Contributors
Jason Treadwell
Brent Johnson
Brian Andle
Tim Scoff
Matt Freund
Roger Sprik
Dean Dahlvang

Version Info

1.0 (2018-05-24)
- Initial Release

1.1 (2021-08-01)
- Added Current Student Selection filter option to all reports.

Powerschool Compatible Versions

21., 20.x

Additional Plugin Requirement

The following PSCB plugins should be installed prior to the installation of this reports bundle.

PSCB - Base Resources
PSCB - Custom Reports (_Home Page)

Installation

Install in System > System Settings > Plugin Management Configuration

Do not unzip the plugin. Install the entire zip file. Be sure to enable the plugin once it's installed.

If you are updating, you can now click on the Plugin name and then use the Update button, and then browse to the new file and click Submit and it will then load the update and then ask you to enable it.

Instructions

Select a school and go to the Powerschool start page.
Click on the PSCB Custom Reports link on the left navigation menu.
Click on the Public Portal link to access the Public Portal Reports menu.

Report Type: 
Web Based Report
Compatible PS Versions: 
21.x, 20.x
Plugin: 
Y
CPM Import Friendly: 
Y

Comments

Hello,
I followed all of the instructions to install this plugin, as well as the PSCB - Base Resources and PSCB - Custom Reports (_Home Page) plugins, however I am still not seeing these reports. I have a Custom Reports tab, but the only thing that is listed is PDS Setup. I also do not see a PSCB Custom Reports link on the left navigation menu, whether I am in the District, or an actual school. Can you help me figure out what I did wrong?

Thank you!

First check to confirm the plugins have been enabled.

If the PSCB Custom Reports link does not appear in the left navigation menu, you most likely have a customized version of the wildcard file: admin_nav_menu_left_css.txt.

This customized version may need to updated or removed to allow the PSCB Custom Reports link to appear.

--
Rob Staats
PSCB Development

That did it! Thank you so much, I couldn't figure what page was customized!

I'm having the same issue. Where do we go to correct this? I'm totally good with removing it if it's needed.

You need to go into CPM and check to see if you have a customized admin_nav_menu_left_css.txt file. If it is customized you need to update or delete the customization.

***** Be sure to make a copy of the file before you make any changes.

--
Rob Staats
PSCB Development

Awesome! How do I navigate to that?

Navigate to:

Start Page > System > Page and Data Management > Custom Page Management

--
Rob Staats
PSCB Development

Does this track app logins? Or is there a way to do that?

Meghan Harrison
Operations Manager

Hello,

What's this file doing?
May I change its name to something like admin_nav_menu_left_css_OLD.txt
instead of removing it, just in case

Thank you,
Alla Alali

AA

Do these reports capture logins through the Unified Classroom Interface (classroom.powerschool.com)?

Correction - These reports do not capture Unified Classroom logins.

--
Rob Staats
PSCB Development

Thanks

Can the guardian account's username for the parent portal be displayed on the report?

I've been comparing counts from these PSCB reports to the Parent/Student Access Statistics that PS SIS supplies as well as the Report of Sign-In Attempts in the System Administrator area. The results are inconsistent at best and sometimes can't be tied together at all. I think I'm doing things correctly. Tried to tie them together many different ways.

Even the login attempts between PSCB reports is inconsistent. In one example for 11/17-11/18 I get 36 students with parent login attempts when using Guardian/Student Login Count. Then if I use Public Portal - Accounsts Accessed (Selected Date Range) I get 55 students with parent login attempts.

I would love to see a very simple report which just show Access Account, Student Account, Date, Time of Access, User Type. Basically a dump of the login attempts like the Report of Sign-In Attempts does but with the ability to export to CSV and some extra information like Contact Name and Student Name.

BTW, the reports use the term "guardian" but it appears that it is really looking at all contacts with an Access Account. I have a test account who only has an access account and it appears in these reports.

Thank you for creating these reports, they are very useful. When running the reports, I have noticed I am only getting log in data for the Public portal. Is there a report with the mobile app log ins?

Tracey Woods
Administrative Assistant - SIS
Battle River School Division

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