PSCB - Custom Reports (Attendance)

Description

This bundle includes 20 attendance reports organized into 4 categories.

Daily Attendance

    Daily Attendance - Audit
    Daily Attendance - Consecutive Days Absent
    Daily Attendance - Count / Points
    Daily Attendance - Current Date Summary
    Daily Attendance - Date Range
    Daily Attendance - Search by Frequency
    Daily Attendance - Selected Dates

Meeting Attendance

    Meeting Attendance - Audit
    Meeting Attendance - Count / Points
    Meeting Attendance - Current Date Summary
    Meeting Attendance - Date Range
    Meeting Attendance - Search by Frequency
    Meeting Attendance - Selected Date
    Meeting Attendance - Teachers Missing Attendance

School Attendance

    School Attendance - Daily Code Summary Totals
    School Attendance - Daily Attendance Summary
    School Attendance - Daily Attendance Summary by Date/Code

Student Attendance

    Student Attendance - Daily Absences Alert
    Student Attendance - Daily Absent/ADA Summary Totals
    Student Attendance - Daily/Meeting Summary List

The bundle adds 2 reports to the Start/Functions Menu

    Daily Attendance - Selected Date Report (Modify)
    Meeting Attendance - Selected Date Report (Modify)

Acknowledgements

PSCB Development Team
Rob Staats
Manjit Basra
Michael Moore

PowerData Solutions Contributors
Jason Treadwell
Brent Johnson
Brian Andle
Tim Scoff
Matt Freund
Roger Sprik
Dean Dahlvang

Version Info

1.2 (2018-05-23)
- Initial Release

1.3 (2018-06-09)
- Updated HTML 5 button links on two reports.

1.4 (2018-06-22)
Updated the # Days link on the Daily Attendance - Consecutive Days Absent report.

1.5 (2018-09-21)
Updated the Student Attendance - Daily Absent/ADA Summary Totals report. The report will now display attendance totals for a selected date range from previous school years.

1.6 (2018-10-18)
Daily Attendance - Selected Date Report (Modify). Home Phone added to the report results.
Meeting Attendance - Search by Frequency. Added Make Current Student Selection button.

1.7 (2018-12-01)
Daily Attendance - Selected Date Report (Modify)
- Added slide out pane for editing a selected daily attendance code.
- Report automatically refreshes after submitting a code change.

Meeting Attendance - Selected Date Report (Modify)
- Added slide out pane for editing a selected meeting attendance code.
- Report automatically refreshes after submitting a code change.

These reports provide an alternative option to the One Stop Attendance plugin previously published on PDS.

Powerschool Compatible Versions

10.x, 11.x, 12.x

Additional Plugin Requirement

The following PSCB plugins should be installed prior to the installation of this reports bundle.

PSCB - Base Resources
PSCB - Custom Reports (_Home Page)

Installation

Install in System > System Settings > Plugin Management Configuration

Do not unzip the plugin. Install the entire zip file. Be sure to enable the plugin once it's installed.

If you are updating, you can now click on the Plugin name and then use the Update button, and then browse to the new file and click Submit and it will then load the update and then ask you to enable it.

Instructions

Select a school and go to the Powerschool start page.
Click on the PSCB Custom Reports link on the left navigation menu.
Click on the Attendance link to access the Attendance Reports menu.

PS Verions

7.x: 
N
8.x: 
N
9.x: 
N
10.x: 
Y
11.x: 
Y
12.x: 
Y
Plugin: 
Y
CPM Import Friendly: 
Y
Report Type: 
Web Based Report

Comments

I have noticed when I add additional meeting attendance codes to the end of this report it is not sorting correctly. The first column does but additional columns do not.
For Example:
1
1
11
12
15
2
2
20
21
29
3

Confirm that the PSCB - Base Resource installed and enabled on your server?

When entering the attendance codes on the preference make sure the codes are entering consecutively with no blanks.

Example (Correct Order)
T
TU
1
AE

Example (InCorrect Order)
T
TU
1

AE

The blank box will disrupt the sort order.

Hope this helps.

--
Rob Staats
RAS Technology / PSCB Development

It would be great for these reports to include attendance comment. That way I can look through the students that have missed for example 5 days or more, and see the reasons why. It would then trigger specific outreach.

Thank you!

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

I must be missing something but we can't get any of the reports to work, I have the base resources and the home page, reports all come up blank. We are on Powerschool 12.

The Home Page report menu links will appear for each PSCB Custom Reports bundle that is installed. If the menu is blank that would indicate that you installed the Home Page plugin, but no report bundle plugins have been installed and enabled.

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Rob Staats
RAS Technology / PSCB Development

Would it be possible to add the current grade for each section reported to each result? We would love to send out teachers this reports to reflect the absents and the reflection on the students grade.

Please indicate which of the 20 attendance reports you want modified.

Thanks,

Rob Staats
PSCB Development

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Rob Staats
RAS Technology / PSCB Development

Your request for adding the current class grade to Meeting Atendance/Points report has been added to the PSCB enhancement list. The request will be evaluated for future development projects.

Thanks,
Rob Staats
PSCB Development

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Rob Staats
RAS Technology / PSCB Development

I guess that would be helpful lol. My bad on that one. Meeting Attendance - Count / Points

It would be great when reviewing the daily attendance reports that have the column with comments. That the user could edit comments right in the report. That way, they wouldn't have to go back to the students profile, and attendance day and then update comment.

This would increase staff's ability to quickly review all attendance comments, but on the fly update the comment if its missing or there is other info that needs to be added/updated

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

The Daily Attendance - Selected Date Report (Modify) report is included in the PSCB - Custom Reports (Attendance) bundle.
This report is a variation of the PDS - One Stop Attendance report.

This report will generate a daily attendance report for a selected date. On the results page you can click on the attendance code to edit the code or comment for the selected student.

Report Location:
Start Page
Select - Functions/Attendance
Select - Custom Reports/Daily Attendance - Selected Date Report (Modify)

Rob Staats
RAS Technology/PSCB Development

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Rob Staats
RAS Technology / PSCB Development

Hi ,
It would be great to be able to run a report for class ADA. We send out weekly update with classes with the highest averages, and we currently have to pull out the data and analyze in excel.

Thank you!

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

Sorry, but we have no plans to develop this time of report in the near future.

Rob Staats
PSCB Development

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Rob Staats
RAS Technology / PSCB Development

We tried to run a report for just October for one of our schools and it pulled nothing. When I run the same report at another school it works. Can someone please help figure out whats wrong? Thanks!

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

If the report does not work for a single school you need to check your attendance setup and student FTE/Membership values at that school.

Rob Staats
PSCB Development

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Rob Staats
RAS Technology / PSCB Development

They both are set up the same. Is there another place I should look to fix or to check that it is wrong?

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

We love your reports and appreciate all that you do! In the 'old' version of the Attendance Frequency Report we could 'Make Current Student Selection' which everyone found so helpful. Is that planned for a future release? Thanks again!

Thanks for pointing out this omission, The "Make Current Student Selection" button has been added to the Meeting Attendance - Search by Frequency report. It will included in the next update of PSCB Custom Reports - Attendance plugin scheduled for next week.

Rob Staats
PSCB Development

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Rob Staats
RAS Technology / PSCB Development

Thanks! Just a suggestion but one I think would be very nice--would it be possible to have the report return attendance totals by code rather than a grand total?

Thanks again!

This suggestion has been added to the PSCB Enhancement request list.

Thanks,

Rob Staats
PSCB Development

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Rob Staats
RAS Technology / PSCB Development

I modified <td> where the student number is to turn it into a link to the student's attendance page in a new window. Just surrounded ~(student_number);t with <a href="/admin/attendance/view/meeting.html?frn=001~(dcid)" target="_blank">...</a>

We were running the above report and edited one students attendance comment. After saving and clicking on a new student. The pop up provided the current students attendance info, but the name displayed is the previous students name. If I try refreshing and selecting a new student, it continues to display the previous students name. Seems like there is a glitch with the display of current students name.

It does update the comment for the correct student, but can be confusing for someone while they are updating comments.

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

The issue you described is the result of a conflict with some 3rd party customizations of wildcards. This will be addressed in the next release of the PSCB - Custom Reports (Attendance) plugin.

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Rob Staats
RAS Technology / PSCB Development

Tab for the year 17-18 is missing for most of our students. Any ideas?

I'm not sure of which page or report you are referencing. Please provide more information.

Thanks,

PSCB Development

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Rob Staats
RAS Technology / PSCB Development

It is the report generated by file named att_daily.html. It is accessed in more2 navigation pane Attendance Info file named more2.PSCB_AttInfo.leftnav.footer.txt

It is a beautiful report!

I do not see why 17-18 is missing for most students. It displays for just a few. It only displays for students who have no attendance years before 17-18.

The customization you are referring is part of the PSCB - Customization (Student Attendance Pages) plugin.

Confirm that you have installed and enabled the version 1.5.

1.5 (2018-09-10)
- The Daily and Meeting Attendance pages now display tabs for all of the student's enrollment years.
- Each tab now displays all attendance information for the selected school year.

--
Rob Staats
RAS Technology / PSCB Development

Yes, I have PSCB - Customization (Student Attendance Pages) version 1.5 installed. I also installed PSCB - Custom Reports(Attendance) version1.6. You are right - the files I listed are in PSCB - Customization (Student Attendance Pages) version 1.5.

Tabs display correctly only for students who were not enrolled before 17-18 school year. For any student enrolled prior to 17-18, the 17-18 tab does not display.

I love these plugins but it would be easier for our staff if there were 2 separate plugins. One for meeting attendance and one for daily. We use meeting and our staff are always selecting the first on the list which is daily....thanks!

Sorry, but we do not plan to offer this bundle as two separate plugins.

The plugins are freely posted and we encourage users to further customize them to meet the individual needs of the school district.

--
Rob Staats
RAS Technology / PSCB Development

I do not see the PSCB Custom Reports link in the menu. Everything is enabled.

Confirm that you have also installed enabled the following plugins:

PSCB - Base Resources v1.6
PSCB - Custom Reports (_Home Page) v1.1

After completing the installations you will see a PSCB Custom Reports link on The Start Page left navigation pane.

The PSCB Home page will display a link for each Custom Report bundle you have installed.

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Rob Staats
RAS Technology / PSCB Development

Since updating PSCB Base Resources to 2.0, the Custom Reports (_Home Page) to 2.0 and Custom Reports (Attendance) bundle to 1.7, whenever we run the daily attendance consecutive absences report, there is now a permanent loading screen after entering in the parameters. School uses daily attendance. PS 12.1.0

Please help! :-)

Hi, were having an issue with a handful of students when we run the Student Attendance - Daily Absences Alert. There are 2 or 3 students at each school who are showing up as being absent for almost the entire year. When we check on them individually on their attendance screen you can see that is not the case (some of them have not been absent at all). Any help is appreciated. Thanks

Check the FTE and MembershipShare values assigned to these students. If they are blank or incorrect you will get false attendance totals.

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Rob Staats
RAS Technology / PSCB Development

Thanks for the response. I checked and these values are there and are correct for these students. Anything else that could be causing this? Thanks.

Interesting to read the comments. I am seeing the same issue with incorrect calculations for many students. There is no rhyme or reason to the miscalculations. Thank you.

Teresa Vicente-Griffin
EA for Information Services

Check and verify the values you have entered in your Attendance Conversions setup.

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Rob Staats
RAS Technology / PSCB Development

After install the reports package, I can't see the link form home pages, please advice ?

You need to install and enable the following plugins.
PSCB - Base Resources 2.2
PSCB - Custom Reports (_Home Page) 2.0

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Rob Staats
RAS Technology / PSCB Development

In "Meeting Attendance - Teachers Missing Attendance," we're seeing missing attendance for days we weren't in session, like during X-mas break and New Years. We had "in session" turned off for those days since that affects state reporting, but those days still appeared on the report. Turns out that we had to blank out Cycle Days for them to not show up on the PSCB report.

In the Calendar Setup, the proper setup for not in-session days requires that Cycle Day, Bell Schedule and School In-session all be blank. Membership Value should be "0".

If the fields are not blank, it will yield incorrect results for numerous reports including attendance calculations.

--
Rob Staats
RAS Technology / PSCB Development

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